Alumni Constitution

a). The ASSOCIATION shall be known as COMMAND SECONDARY SCHOOL IBADAN BODE-IGBO 2000SET ASSOCIATION hereinafter referred to as “CSSIB2000”.

b). The ASSOCIATION shall be a non-profit, non-governmental, non-religious and non-political organization.

ARTICLE 2: GOALS AND OBJECTIVES

The goals and objectives of the ASSOCIATION shall be towards the contribution of the development of Command Secondary School Bode-Igbo Ibadan 2000 set and its alumni through implementation of Worthy Causes, Innovative Ideas, Entrepreneurship and Vocational programs and Incentives, Financial and Material support, Promotion of Networking and Career Development Opportunities and to engage in all activities incidental to the achievement of these objectives.

ARTICLE 3: MEMBERSHIP

Section 1: QUALIFICATION FOR MEMBERSHIP

a). An Individual of good repute who attended Command Secondary School Bode-Igbo Ibadan and belongs to the admitting set of 1994, or graduating set of 2000.

b). All alumni of set 2000 of Command Secondary School Bode-Igbo Ibadan regardless of region, ethnicity, political and sexual orientation.

Section 2: MEMBERSHIP OBLIGATIONS

a) All members and executive council members are bound by the provisions of the Constitution, bye-laws, and all amendments, additions, or alterations thereto, and shall abide by the final decisions of the executive council notwithstanding member’s individual opinions.

b) All members shall pay the annual dues and levies determined from time to time by the Association in a General Meeting, of which said sum, shall become due and payable within every financial.

c) Any member that fails to pay annual dues for two (2) consecutive years will be ineligible to vote and be voted for, and will not merit welfare packages as the need arises.

Section 3: MEMBERSHIP ELIGIBILITY TO VOTE IN ELECTIONS

Every member is entitled to vote for the officer of their choice in the Association subject to the following conditions:

a) They must be financial capable/stable and paid up their dues to the Association

b) They must have attended at least two (2) meetings (both online and offline) and events meetings or events organised by the Association (people living outside Lagos and Ibadan can send in their votes via social media handle employed for the purpose as at the time of voting.

Section 4: MEMBERSHIP ELIGIBLITY TO VIE FOR OFFICE

Must be financially capable/stable and pay up their dues to the Association.

Must be an active member at meetings of the Association (both online and offline). Active here means a financial and moral contribution to the development and wellbeing of the Association and its members.

b) Shall have attended at least 3(three) meetings including one Annual General Meeting of the Association within the year and have passed through the administrative process of approval and verification before they are presented to the Association to vie for the executive office of choice.

ARTICLE 4: EXECUTIVE OFFICERS

Section 1: The Executive Officers shall preside over the day-to-day functions of the Association for three years renewable with only one term and shall consist of the following:

I) PRESIDENT

The President shall:

a) Be a member of the alumni set of 2000 with at least 3 consecutive attendance at the CSSIB2000 AGM, a person of good repute and standing, has shown dedication to the Association through their support and participation in their set’s alumni and projects.

b) Be charged with moving the Association forward, with new, laudable, and high-impact projects and activities, direct and chair the general and executive council meetings of the Association.

c) Represent the Association at external functions with another EXCO in tow.

d) Carry along all the EXCO members on decisions agreed by the Association.

e) Protect the Association’s interests and integrity at all costs.

f) Guide and execute projects agreed on by the Association.

g) Appoint committees, and representatives and delegate powers and functions to other members of the Executive with the approval of the BOT

h) Be a signatory to the Association’s account(s) and authorize the use of funds according to the budget approved.

i) Perform all other duties pertaining to their office.

III) SECRETARY GENERAL

The Secretary-General shall:

a) Take minutes of all Executive Council and of General Meetings, and keep a minute book with a record of all minutes

b) Convene meetings of the Association

c) Have custody of the secretariat’s properties

d) Work closely with the President to achieve Associations’ visions and objectives.

e) Ensure that all EXCO perform their duties.

f) Have the power to purchase materials for use at the secretariat, subject to the approval of the EXCO.

g) Attend to all correspondence addressed to the Association and EXCO

h) Together with other officers of the Association, ensure that the affairs of the Association are carried out in accordance with the Constitution and the bye-law and guidelines.

i) Run the secretariat and deal with all day-to-day matters incidental to the running of The Association.

j) Keep the records of the Association, including a register of members, and issue membership cards as appropriate and

k) Be one of the signatories to the accounts of the Association.

IV) ASSISTANT SECRETARY

The Assistant Secretary shall:

a) Handle administrative and investment advisory issues for the Association

b) Coordinate the production of newsletters and other publications for the Association.

c) Perform the Secretary-General duties in his absence.

d) Publicize income-generating activities for the Association

e) Identify and advise on investment opportunities and/or create an investment portfolio for the Association based on the President’s approval.

V) FINANCIAL SECRETARY& ASSITANT FINANCIAL SECRETARY

The Financial Secretary shall:

a.) Have general supervision of the Association’s finances.

b) From time to time report on same to the Association.

c) Receive all monies paid to the financing on behalf of the Association and shall pay same into the Association’s account within seventy-two hours (72hrs) from the time of receipt of such monies.

d) Keep the account of the Association and prepare an annual statement of account.

e) Be a signatory to the account of the Association.

f) Collect all dues and keep records of all financial transactions of the Association.

g) Prepare receipt and payment voucher for withdrawals.

h) Announce the amount collected at each meeting and give a breakdown.

i) Keep custody of all financial documents and surrender same to the auditor when demanded including roll call register.

j) Be a signatory for all payments.

k) Nominate an assistant for the elective position of the Assistant Financial Secretary who shall assist and perform all the duties of the financial secretary in his/her absence.

VI) TREASURER

The Treasurer shall:

a) Be the custodian of merchandising initiatives.

b) Organize fundraising activities for the Association.

c) Coordinate fundraising activities in conjunction with the Alumni set of 2000.

d) Perform all the duties of the financial secretary in his/her absence.

e) Explore and recommend investment opportunities for the Association and interrogate further any opportunities presented by a member of EXCO and submit recommendations to the EXCOS.

VII) WELFARE OFFICER

The Welfare Officer shall:

Established a welfare scheme for the following purposes:
- To encourage wider participation of members in the affairs of the Association;
- To assist the sick, the aged, the disabled and newly qualified members of the Association;
- To provide assistance to members in case of accidents;
- To provide assistance to families of deceased members;
- To organise valedictory sessions for retiring and/or deceased members/EXCO.
The Welfare Scheme shall be financed as follows:
- It shall be funded by direct levies and/or donations from members and from the Association and by direct donations from organisations or such other manner as the Association shall decide.
- The funds of the Welfare Scheme shall be maintained separately from other funds of the Association in a dedicated account managed by the executive of the Association.
Eligibility for benefits under the Welfare Scheme shall be limited to financial members.
Decisions as to eligibility shall be taken by the Welfare Committee, and in case of doubt or difficulty, by the Executive Committee and the General Meeting whose decision shall be final.
Coordinate academic and self-enrichment programs for the alumni.
Coordinate and arrange in liaison with alumni set of 2000, tours, excursions and reunions for the alumni.
Coordinate alumni awards or prizes sponsored by or through the Association.
Coordinate welfare policy and activities handle all welfare matters of the Association.
Ensure judicious dispensation of refreshments and relief materials as and when the need arises
To follow the schedule for payment/assistance mentioned from sub-section 1 above.

VIII) PUBLIC RELATION OFFICER & ASSISTANT PUBLIC RELATION OFFICER

The Public Relations Officer shall:

a). Handle all publicity initiatives, campaigns and projects for the Association

b). Handle all functions and sorting venues for meetings/functions to be held

c). Ensure the Association is well presented on relevant social media platforms

d). Promote the association

e). Improve internal relations and should possess crisis management skills

f). Nominate an assistant for the elective position of the Assistant Public Relations Officer who shall assist and perform all the duties of the PRO in his/her absence

g). Function efficiently as a good communicator in relaying information to members of the association on behalf of the EXCOS.

h). Establish and manage an effective feedback system within the association

Section 2: GROUNDS FOR IMPEACHMENT OF AN EXCO

An officer or officers shall be impeached upon a 2/3 majority vote cast at a general meeting where quorum is duly formed if found:

a) Wanting or negligent in the discharge of his duties.

b) Behaving in an unruly manner during a meeting or other gathering of the Association and at any other occasion where the Association is represented.

c) Guilty of misappropriation of the Association funds or properties.

d) Not upholding the Association’s sovereign values/norms and reputation of the Association

Section 3: VACANCY

Where an executive position becomes vacant causing a shortfall in the number of the EXCO, either an election for a new officer/officers shall be conducted or EXCOS through the President will nominate two people for each vacant office and a simple majority of members will vote for a consensus candidate to fill the vacant office(s).

ARTICLE 5: FINANCE

Section 1: FUNDING

Funding shall be generated from the following:

a). Annual Membership fees

b). voluntary donations

c). Returns on Association’s investments

d). Grant and Loan.

Section 2: APPROPRIATION AND DISBURSEMENT OF FUNDS

a). All funds shall be applied or disbursed appropriately to achieve the desired objectives of the Association.

b). All monies (cash or cheques) received by the Association shall be paid into the Association’s account.

c). Current and savings account shall be opened for the Association in the bank(s) approved by the EXCO and ratified by the Association.

d). Signatories to the account shall be the president, financial secretary and general secretary.

e). All requests for disbursement of money shall be approved by the President or the Vice-President in the absence of the President provided that such request for expenditure had earlier been approved by the EXCO.

Section 3: BORROWING, INVESTMENTS AND INDEBTEDNESS

a). The EXCO on behalf of the Association is empowered to borrow money for any venture that will be beneficial for its objectives subject to the approval of the President, subject to the approval of the Board of Trustees.

b). whenever the Association is in financial constrain and it’s unable to pay its debt incurred as a result of carrying out its objectives, the debt will be serviced by:

(a) Volunteer contribution,

(b) Fund raising within memebers;

c). the power to invest shall be vested in the EXCO upon the recommendation of the Treasurer, assistant secretary or a professional investment adviser.

ARTICLE 6: MEMBERSHIP AND OBLIGATIONS OF THE BOARD OF TRUSTEES (BOT)

The BOT shall at all times:

a.) Uphold the supremacy of the constitution and bye laws, protect the Association from external aggression, and conflict.

b.) Monitor the growth and success of the Association’s projects and collaborations.

c.) Advise the executive council members on matters brought to their attention

d.) At all times conduct themselves in honour and uphold the tenets of the Association.

e). Members of the BOT shall be the present members on the Board and all past Presidents of this Association who successfully completed his/her tenure in good standing.

f). BOT members shall cease to hold office if he/she is disqualified on account of fraud, misrepresentation, sabotage, insanity, or as the Disciplinary Committee may deem fit.

g). Members of the BOT shall hold office for a single term of five years which is renewable by another one term.

h). the five year period will be effective individually and not collectively.

ARTICLE 7: MEETINGS

I EXECUTIVE COUNCIL MEETING

A meeting (online or offline) of the executive council shall be held every quarter, for review and assessment of the Association’s growth, projects and to resolve any pending issues and reports tendered by any member and/or member of the EXCO.

II ANNUAL GENERAL MEETING

Except at the first year, an annual general meeting (online or offline) shall be held every year. The first annual general meeting may be held at any time within 18 months after the formation of the Association. Subsequent annual general meeting shall be held in October every year.

All members will be entitled to attend and will be given due notice of venue, time and date of the meeting.

EXTRAORDINARY GENERAL MEETING

Any general meeting (online or offline) which is not an annual general meeting or a quarterly executive council meeting is an extraordinary general meeting.

ARTICLE 7.1: QUORUM

The quorum for meetings outlined in Article 7 shall be at least two-third (2/3) of active-members who shall be present at a properly called/constituted meeting in order to conduct business of the Association which shall include BOT and EXCOS.

ARTICLE 7.2: NON-MEMBERS GUESTS.

Non-Member guest are welcome at the annual general meeting, and social gathering of the Association so long as they are invited guest accompanied by a “regular” member.

Each member may invite one non-member guest to the Association event. Guest must agree to abide by Association rules and standard of conduct during such event.

ARTICLE 8: DECISIONS/VOTING AT MEETING

Section 1.1 Matters of crucial interest and general wellbeing of the Association requiring binding decision or resolution shall be by a simple majority votes cast.

Section 1.2 At the instance of a tie i.e. when the votes on each side are equal, the president shall have a casting vote.

Section 1.3 The president shall exercise a veto on matters bordering on disciplinary actions, attestation on the constitution, investment, capital intensive projects, or any process of deliberation that is likely to become law or customary practice of the Association save for an overriding 2/3 majority votes cast by the executive officers.

Section 2: VOTING

a). Voting in the election to any post shall be conducted through an open ballot.

b). The tenure of office of each officer shall be three years from the date of inauguration of the officer. A member may contest for a second term provided that no member shall hold any office for more than two consecutive terms.

c). The electoral body shall be appointed at the Annual General Meeting in any election year.

d). All candidates for elective office shall be nominated by a member and supported by at least one other member

e). Votes shall be counted in full-view of the members present and the results shall be announced immediately

f). A candidate shall be deemed to have won an election if he has a simple majority of the total votes cast

g). In the event that the election for any office ends in a tie, the election for such office shall be re-run until such a time as a clear winner by simple majority shall emerge, subject to a maximum of 2 (two) re-runs.

h). In the event that after 2 (two) election re-runs no clear winner has emerged by simple majority, the BOT shall exercise a casting vote which will determine that election.

i). Valid allegation(s) of rigging and breach of constitutional provisions will lead to the electoral body declaring such election to that post as cancelled. Another election for that position shall be held within 2 (two) weeks of the date of cancellation

j). A candidate is deemed duly elected unopposed in the absence of any other contestant for the same office

k). The formal handing over to elected members shall be within two weeks and before the next meeting of the EXCO.

SWEARING-IN OF NEWLY ELECTED OFFICERS/ ASSUMPTION OF OFFICE AND HANDING OVER

(1) Following the declaration of the results, the newly elected officers shall be sworn-in at the Annual General Meeting immediately following the elections by the administration of the Oath of Office contained in the Schedule herein on them by a serving the Legal Adviser or Notary-Public. All elected officers shall be deemed to have assumed office immediately after being sworn in.

(2) Except otherwise resolved at a General Meeting, all Standing and Ad-hoc Committees of the Association shall automatically become dissolved upon the swearing-in of the new elected officers.

(3) All vacating officers and committee secretaries of the Association shall handover all records, monies, receipts, cheque books and any other property of the ASSOCIATION in their possession to the newly elected Association President within seven (7) days of assumption of office by the incoming officers.

(4) It shall amount to an act of gross misconduct for any member or former officer of the Association to violate sub-section (3) above and any such case shall be referred to the Disciplinary Committee.

ARTICLE 9: AUDIT COMMITTEE

1 There shall be Audit Committee of the CSSI 2000 set Association.

The Audit Committee is to:

a) Assist the members of the Association in its oversight of the integrity of the EXCOS financial reporting, including supporting the EXCOS in meeting its responsibilities regarding financial statements and the financial reporting systems and internal controls;

b) Monitor, on behalf of the members of the Association, the effectiveness and objectivity of internal governance process;

c) Assess, on behalf of the members of the Association, the effectiveness of the Association’s key controls framework across the following areas: • Conflicts, • Financial and financial crime prevention • Operational risk • Compliance;

d) Submit reports to the Board of Trustees and members of the Association not later than 48hrs of completion of audits;

e) Ensure that the financials of the Association are filed with the Corporate Affairs Commission on an annual basis;

f) The Chair of the Committee shall report to the Board of Trustees on its proceedings after each meeting on all matters within its duties and responsibilities;

g) The Committee shall compile a report of the work of the Committee in discharging its responsibilities; the significant issues that the Committee considered in relation to the financial statements and how these issues were addressed; and

h) The Committee shall work and liaise as necessary with other Committees of the Association.

The Committee shall will be headed by the Chairperson, with four other members selected by the BOT after recommendation from the Executives and ratified by members of the association at the EGM or AGM.

In the absence of the Chair of the Committee or an appointed deputy, the remaining members present shall elect one of themselves to chair the meeting of the Audit Committee.

Members can be co-opted into the Committee (as determined by the Committee Chair) as the need arises to help fulfil the duties and obligations of the Committee. These appointments shall be made by the Board of Trustees on the recommendation of the Chair of the Committee.

Erring Member(s) may be removed from the Committee at any time before the end of their term by the Board of Trustees.

Unless otherwise determined by the Board of Trustees, the duration of appointments of Elected and Nominated members of the Committee and of co-opted members shall be for a period of three years which may be extended by the Board of Trustees for an additional period of three years.

The Committee shall meet at least four times a year and otherwise as required.

Meetings of the Committee may be called by the Chair of the Committee at any time to consider any matters within the Committee’s Terms of Reference.

Three members of the Committee will form quorum for any meeting.

Duly convened meeting of the Committee at which a quorum is present shall be competent to exercise all or any of the authorities, powers and discretions vested in or exercisable by the Committee.

The Committee shall reach decisions by a simple majority of those voting on the issue in question. If the numbers of votes for and against a certain proposal are equal, the Committee Chair shall have a casting vote and the decision becomes valid.

ARTICLE 10: MEMBERS CONDUCT AND BEHAVIOUR

Section 1: NATURE OF MISCONDUCT

Any act by a member of the Association that is contrary to the interest of the Association or capable of bringing the Association or any member of the Association into disrepute or affecting the solidarity of the Association negatively shall be referred to the Disciplinary Committee, which shall investigate and adjudicate the matter. Such act or omission which qualifies as misconduct are and not limited to, false misrepresentation, fraud, imprisonment, misappropriation of Association’s funds, etc.

Section 2: PENALTY FOR MISCONDUCT

A member whose acts are under investigation as stated above may be suspended during the investigation proceedings so as not to interfere in the investigative process, provided that the said suspension shall stand for no longer than a period of six (6) months at the end of which the Disciplinary Committee shall –

(a) Commence disciplinary proceedings

(b)Extend the period of suspension for a maximum period of three (3) months,

(b) Expel the member, and or

A member whose conduct is being investigated shall be given sufficient opportunity to appear and make representations to the Disciplinary Committee on the allegations made against it. The guiding principle shall be the principles of Natural Justice, Equity, and Good Conscience

Section 3: REMOVAL OR RESIGNATION OF OFFICERS

(1) An elected officer of the ASSOCIATION or a member of the ASSOCIATION shall cease to hold office or continue to be a member of the Executive if him /her:

(a) Resigns his office in writing;

(b) ceases to be a member of the ASSOCIATION;

(d) Is officially declared bankrupt;

(e) Is convicted of a criminal offence involving dishonesty by a court of competent jurisdiction;

(f) Is removed from office by a two-thirds (2/3) majority vote of financial members present and voting at a General Meeting of the ASSOCIATION;

(2) Where an officer of the ASSOCIATION resigns or is removed from office:

(a) The position shall be held in an acting capacity by the Vice or Assistant if he or she is qualified for the position; and

(b) A By-election shall be held to fill the position for the remainder of the term provided that the Executive Committee may appoint any qualified financial member of the ASSOCIATION to fill such vacancy in the interim for a period not exceeding two months pending the by-election.

(3) Any officer or member of the Executive Committee, who wishes to resign his office, shall submit his letter of resignation to the President of the ASSOCIATION who shall immediately bring the resignation to the attention of the BOT and, thereafter, to the next General Meeting. In the case of a resigning President, he shall submit his letter of resignation to the Secretary General with a copy to the Vice President.

(4) The letter of resignation shall be submitted at least fourteen days before its effective date during which period the resigning officer shall submit a handover note and surrender all documents or property of the ASSOCIATION under his care or in his possession to the President or Secretary General as the case may be.

(5) Any proposal or motion to remove any officer or member of the Executive Committee before the expiration of his term of office shall be in writing stating the grounds, signed by at least twenty-five financial members, and forwarded to the Secretary General at least 21 days to the General Meeting at which the proposal or motion is to be tabled for discussion.

(6) The Secretary General shall notify the officer or members concerned in writing of the receipt of any such proposal or motion at least fourteen (14) days to the said General Meeting, and list the proposal or motion on the agenda of the meeting.

(7) Any proposal or motion to remove any officer of the ASSOCIATION shall be considered by the General Meeting which shall have the right to determine same or refer the matter to a special committee for investigation.

Section 4: COMPOSITION/FUNCTION OF THE DISCIPLINARY COMMITTEE

The disciplinary committee shall comprise of a four man panel with unblemished record/character. They comprise, one executive officer, legal adviser, one project committee member and one welfare committee member, chaired by the executive officer at first instance. Appeals arising from the decision of three man panel member shall lie before the president whose decision shall be final and binding. The president in his appellate jurisdiction shall maintain the prerogative to sustain or overrule the decision made at the first instance of the four man panel. He shall also reserve the right to grant pardon towards an offender.

The Disciplinary Committee shall:

Shall investigate all cases of complaint of impropriety or other misconduct made by a member, against any member of the Association or public as the case may be, referred to the Committee by the BOT, the Executive Committee or member of the Association or public. The Disciplinary Committee will after investigation have power to make appropriate recommendations/sanction thereon.

ARTICLE 10: DISPUTE RESOLUTION

No aggrieved member shall resort to the court unless his/her complaint must have been considered and disposed of by the Dispute Resolution Committee; provided that such complaint of a member shall be decided by the Committee within sixty (60) days of receipt of the complaint. The Disciplinary Committee will handle all resolutions under the Alternative Dispute Resolution Mechanism.

ARTICLE 12: RESIGNATION

Section 1: NATURE OF MISCONDUCT

Sub-Section 1 A member wishing to resign from the Association shall give written notice to the EXCO but shall not thereby be entitled to refund of any membership dues paid.

Sub-Section 2 A member has the right to resign their membership upon giving one month written notice.

Sub-Section 3 Any member who resigns or is expelled shall upon his expulsion or resignation cease to have any interest in the funds or properties of the Association.

Sub-Section 4 Any member who resigns or is expelled from the Association may, on the recommendation of the EXCO, be readmitted into the Association, on the vote of a majority of members present and voting at a General Meeting PROVIDED THAT a member who is expelled shall not be entitled to re-apply for membership of the Association within three years of being expelled.

ARTICLE 13: AMENDMENT

Section 1.1 Any amendment to the Constitution shall be made subject to approval of members at the AGM save for typographical errors which shall be edited to reflect changes at any time.

Section 1.2 Any provision of any guidelines, Constitution that is inconsistent with the provisions of the 1999 Constitution FRN shall be null and void to the extent of the inconsistency.

Section 1.3: The Constitution shall not be amended except at an Annual General Meeting or an Extra-Ordinary General Meeting of the Association by a two-third (2/3) majority of those financial members present and entitled to vote; provided that notice of such amendment shall have been served on the Association Secretary not later than twenty one (21) days prior to the holding of such meeting; and provided further that the Board of Trustee approved the amendment.

ARTICLE 14: ADOPTION

This Constitution is adopted by a resolution passed by 2/3 of the members present at the Annual General Meeting of the Association held on the 30^th day of May, 2021 and were approved by the BOT of the Association on the same day at the Annual General Meeting. The former CSSI Constitutions are hereby repealed.

ARTICLE 15: CITATION AND COMMENCEMENT

This Constitution may be cited as the COMMAND SECONDARY SCHOOL IBADAN BODE-IGBO 2000SET ASSOCIATION 2021 and shall come into effect on 31^st of May, 2021

GUIDELINES ON MEETINGS

The Types of Meetings

Annual General Meetings

Meeting convened annually (Day and Month) with notice sent to members emails and published on the Association’s social media handles. All members are to be in attendance to deliberate on the following:

Presentation of Financial Statement
Board of Trustees Report on association activities or

Executive Officers Report on association’s activities

Appointment/Reappointment/Removal of legal counsel of the association

Appointment/Reappointment/Removal of auditor
Appointment/Reappointment/Removal/Retirement of any member of the board of trustee

Extraordinary General Meetings

The executive officers are to convene Extraordinary General Meetings whenever they deem fit or on the requisition of a member or members with notice sent to members’ emails and published on the Association’s social media handles.

Matters to be deliberated during extraordinary meetings include any matter other than the ones deliberated at the annual general meeting (as listed above).

Executive Council Meeting

The president shall convene executive officers meeting alongside the secretary general on a quarterly basis and shall deliberate on matters to be presented at the AGM e.g filing of annual returns based on the financial statements, capital intensive projects or activities of the association during the year.

Notice of Meetings

21 days’ Notice for Annual General Meetings
21 days’ Notice for Extraordinary General Meetings
7 days’ Notice for Executive Council Meeting/Board of Trustees

Quorum for Meetings

General Meetings (both annual and extraordinary): two-third of active-members\
Executive Officers Meeting: 4 officers with the president or vice president and secretary general in attendance and two other members.

Mode of Convening Meetings

Physical Meeting at a mentioned venue in the notice
Teleconferencing or any other online means mentioned in the notice

Minutes of the meeting must be taken in an AGM, EGM ECM and circulated within 14 days after the meeting. Records of such minutes must be keep and accessible by trustees, members and officers at any time they call for it.

Types of Resolutions

Ordinary Resolution i.e. simple majority votes shall be required to make decisions in Annual General Meetings on the matters listed in subsection 1.
Special Resolution i.e. two third majority votes shall be required to make decisions in Extraordinary General Meetings on matters outside the scope of subsection 1
Board Resolution i.e. decision of the EXCO or BOT reached by consensus OR president’s veto

(III). WELFARE BENEFITS

Members will be entitled to N40, 000 (Forty Thousand Naira Only) for new Wedding; while re-marrying will attract no fee unless the member did not benefit from the N40, 000 first mentioned in this clause, and such member shall be entitled to N20, 000 (Twenty Thousand Naira Only), and the sum of N10, 000 (Ten Thousand Naira Only) worth of gift.
For Sickness, surgery attracts N100, 000 (One Hundred Thousand Naira only after evidence of Doctor’s prescription), N10, 000 for hospital admission, and; N20, 000 (Twenty Thousand Naira Only), for treatment of simple sicknesses if the member is not capable.
For naming ceremony, members will be entitled to N20, 000 (Twenty Thousand Naira Only) for the first child and N10, 000 (Ten Thousand Naira Only) for subsequent deliveries of baby(ies).
For death of our member, the sum of N100, 000 (One Hundred Thousand Naira only) will be given as bereavement fee to the family.
For death of our member’s family, the sum of N30, 000 (Thirty Thousand Naira only) will be given as bereavement fee to the member.

CSSI ALUMNI